About Cornerstone

We assist businesses in highly regulated industries with their licensing and related compliance requirements. Our mission is clear – We manage the complexities of licensing so that businesses can focus on revenue producing activities. We are a company built on the pillars of integrity, respect, and balance valuing our clients, partners, team members and their families.

Working at Cornerstone is different than many companies because we prize independence and creativity. We are agile and entrepreneurial, trusting our team members to do their best work, unencumbered by bureaucracy. Our culture is to collaborate freely as needed, but not slow things down with too many meetings or hoops to jump through.

Position Summary

The Initial Registration Specialist is responsible for preparing, filing, and managing initial business registration filings for clients across all U.S. jurisdictions. This role focuses primarily on foreign qualification filings (Certificates of Authority) and related formation and registration documents required for businesses to legally conduct operations in multiple states. The specialist ensures accuracy, timeliness, and compliance with state-specific requirements while delivering high-quality client service.

Key Responsibilities

• Prepare and file Certificates of Authority (foreign qualification applications) in all applicable U.S. states and jurisdictions.
• Research and interpret state-specific business registration requirements, including naming rules, registered agent requirements, and filing fees.
• Coordinate and obtain required supporting documents, such as: Certificates of Good Standing; Certified formation documents; and Name availability confirmations
• Track filing statuses, deadlines, and approvals through internal systems and state portals.
• Communicate with state agencies to resolve filing issues, rejections, or deficiencies.
• Maintain accurate and organized client records and documentation.
• Provide status updates and completion confirmations to clients.
• Assist with related filings, including: Assumed name/DBA registrations; Amendments related to qualification filings; Withdrawals or terminations, when applicable

Qualifications & Skills

• Exceptional attention to detail and organizational skills.
• Ability to manage multiple filings and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to work independently
• Proficiency in Microsoft Office and/or comparable document management systems.

Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance
• Paid time off and holidays
• 401k matching program to support your future

Salary

• $45,000 per year + bonus opportunities